Opt-In Messaging Policy

  1. Purpose

The purpose of this policy is to ensure that all messaging practices comply with legal requirements and respect individuals’ preferences by obtaining their explicit consent before sending any messages. This policy covers all forms of communication, including but not limited to email, SMS, and push notifications, Any and all text messaging opt-in is excluded from information sharing with third parties. 

  1. Scope

This policy applies to all employees, contractors, and third-party service providers who handle messaging on behalf of [Federal corporation]. It is applicable to all marketing and informational messages sent to individuals.

  1. Consent Requirements
  • Explicit Consent: We will only send messages to individuals who have explicitly opted in to receive communications from us. Consent must be obtained through a clear and affirmative action, such as checking a box or confirming a subscription request.
  • Clear and Specific: The request for consent will be clear and specific, stating the types of messages that will be sent and the frequency of such messages.
  • Opt-In Channels: Opt-in can be obtained through various channels, including online forms, in-person sign-ups, or other means where individuals provide their contact information and consent.
  1. Record Keeping
  • Documentation: We will maintain accurate records of consent, including the date and time consent was given, the method of consent, and the content of the consent request.
  • Access to Records: Individuals may request to see their consent records and update their preferences at any time.
  1. Unsubscribing and Opt-Out
  • Easy Unsubscribing: Every message will include a clear and easy-to-use opt-out mechanism. Individuals can unsubscribe or modify their communication preferences at any time.
  • Timely Processing: Opt-out requests will be processed promptly. Once an individual opts out, their information will be removed from our messaging lists within [specified time, e.g., 5 business days].
  1. Compliance with Regulations

We will adhere to all applicable regulations and laws related to opt-in messaging, including but not limited to the CAN-SPAM Act.

  1. Training and Awareness
  • Employee Training: All employees involved in messaging will receive training on this policy and relevant regulations.
  • Policy Updates: This policy will be reviewed regularly and updated as necessary to ensure continued compliance with legal requirements and industry standards.
  1. Contact Information

For questions or concerns regarding our opt-in messaging practices or this policy, please contact [Federal corporation] at [405.239.7301].

  1. Policy Review

This policy will be reviewed annually and updated as needed to reflect changes in regulations or business practices.